Job Description

Basic Function

HF Sinclair is seeking a TRACK Coordinator. This role is responsible for the end-to-end execution, monitoring, and continuous management of the TRACK Contractor Management Process (CMP) and associated systems. This role requires deep expertise in the TRACK system and contractor processes, including interpretation of contractual agreements, configuration of contracts, schedules, and pay rules, and resolution of both routine and complex issues. This position plays a critical role in ensuring contract compliance, audit readiness, data integrity, and effective stakeholder and supplier engagement. The role operates with limited supervision and applies strong critical‑thinking and problem‑solving skills, and escalating issues when required.

 

This position can be located in Woods Cross, Utah, Cheyenne, Wyoming, or remote U.S.

Job Duties

TRACK Process and System Execution

• Serve as a subject matter expert for the TRACK system, demonstrating advanced understanding of contractor management workflows and system functionality.
• Perform end-to-end monitoring and management of the TRACK CMP, ensuring accurate contractor timekeeping, equipment usage, billing eligibility, and compliance with contractual terms.
• Interpret contractor agreements, rate structures, and schedules; configure and maintain contracts, pay rules, work schedules, and related setup within the TRACK system.
• Handle both routine and complex issues and exceptions, including discrepancies in time, billing, gate events, or contract application.
  Investigate issues to determine root cause, coordinate corrective actions across Procurement, Accounts Payable, site operations, and suppliers, and resolve issues as required.
• Apply judgment and critical thinking to determine appropriate resolution paths, escalating issues as needed for prompt resolution.
  Ensure system data accuracy, completeness, and proper documentation across all TRACK transactions.

Governance, Compliance and Audit Support

• Actively monitor contractor compliance with contract terms, TRACK policies, and governance standards.
• Perform regular audits and compliance checks within the TRACK system to assess adherence to contractual, procedural, and financial requirements.
• Investigate non‑compliance, determine root causes, and coordinate remediation with internal stakeholders and suppliers.
• Maintain accurate documentation to support internal controls, audit readiness, and compliance requirements.
• Partner with Internal Audit and other assurance functions to support routine audits, data requests, and corrective action plans. 

Reporting, KPIs and Insights

• Monitor and support adherence to KPIs, performance standards, and governance metrics in alignment with program expectations, and to identify trends, risks and improvement opportunities.
• Generate, analyze, and validate TRACK reports related to contractor labor, hours, cost, compliance, and performance.
• Provide insights and recommendations to Procurement, site leadership, and program stakeholders based on data analysis.
• Support reconciliations and validations in coordination with Accounting, Finance, and Procurement.

Stakeholder and Site Support

• Serve as a primary point of contact for internal stakeholders and suppliers regarding TRACK processes, compliance expectations, and issue resolution.
• Actively manage supplier engagement related to TRACK compliance, system usage, and process adherence.
• Coordinate and support supplier training, onboarding, and ongoing compliance management within the TRACK framework.
• Communicate complex system, contractual, and process information clearly to both internal users and external suppliers.
• Build strong working relationships across Procurement, Accounts Payable, Maintenance, Operations, and site leadership, as well as with supplier partners.
• Provide internal TRACK training and process guidance to site users and stakeholders.
• Facilitate system access requests, role management, and user support in accordance with governance standards.

Continuous Improvement and Program Support

• Identify opportunities to improve TRACK processes, controls, reporting, and user experience.
• Participate in testing, validation, and implementation of system enhancements, updates, and process changes.
• Support standardization and best practice adoption across sites.
• Assist with special projects, system implementations, and transitional activities as assigned.
• Provide backup support to other TRACK Coordinators and support continuity during high-volume or critical periods.

Experience

A minimum of five years of experience in contract administration or similar related experience in maintenance, engineering, purchasing, accounting or other petrochemical support positions.

Education Level

A minimum of a High School Diploma is required.

 

Preferred Education 

Bachelor’s degree in business administration, marketing, accounting or related discipline.

Required Skills

Working knowledge of contractor management systems, ERP systems, gate/badging systems, and standard reporting tools. Strong computer skills, including Microsoft Word, Excel, PowerPoint, Teams, Outlook, and SharePoint. Ability to prioritize and manage workload under limited supervision while maintaining accuracy and attention to detail. Effective verbal and written communication skills, with the ability to convey moderately complex information to stakeholders. Strong analytical and problem-solving skills to resolve routine issues and escalate more complex concerns. Ability to perform intermediate mathematical calculations. Working understanding of contracts and rate structures, with the ability to apply them to contractor timekeeping and billing processes. Team-oriented, dependable, and adaptable to changing priorities.

Supervisory/Managerial Responsibility

None.

Work Conditions

Office based with up to 5% travel by land and air may be required.

Benefits

HF Sinclair offers a comprehensive benefits package designed to support the well-being of our employees and their families. Our benefits include, but are not limited to, the following:

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Paid Time-Off
• 401(k) Retirement Plan with match
• Educational Reimbursement
• Parental Bonding Time
• Employee Discounts

We are committed to fostering a supportive and inclusive work environment, ensuring our employees have the resources needed to thrive professionally and personally. Benefit eligibility is governed by official plan documents, for more details visit  Total Rewards .

Physical Requirements

Job conditions require sitting, talking or hearing, making visual inspections, making precise hand and finger movements, reaching or grasping, lifting and/or carrying up to 25lbs, pushing and/or pulling up to 25lbs, climbing up to 20ft, and perceiving color differences.

Our One HF Sinclair Culture:

At HF Sinclair, we are united through our One HF Sinclair Culture, which is underpinned by our five core values of Safety, Integrity, Teamwork, Ownership and Inclusion. Developed to empower our people, our five core cultural values are at the heart of everything we do and extend to how we engage our stakeholders. These values influence our decisions, shape our behaviors and keep us connected across the entire organization. We maintain a true Safety culture for our employees, communities, environments and customers. Our goal is to make sure everyone returns home safely each day. We have a long-standing commitment to Integrity and ethical behavior and do what is right for our employees, investors, communities and the environment. We encourage employees to Step Up and Stand Out by championing a culture of Teamwork and Ownership. We foster a culture of Inclusion by encouraging diversity of experiences, viewpoints and backgrounds. What makes each of us different, together makes us stronger.

About HF Sinclair Corporation

HF Sinclair Corporation, headquartered in Dallas, Texas, is an independent energy company that produces and markets high-value light products such as gasoline, diesel fuel, jet fuel, renewable diesel and other specialty products. HF Sinclair owns and operates refineries located in Kansas, Oklahoma, New Mexico, Wyoming, Washington and Utah and markets its refined products principally in the Southwest U.S., the Rocky Mountains extending into the Pacific Northwest and in other neighboring Plains states. HF Sinclair supplies high-quality fuels to more than 1,500 branded stations and licenses the use of the Sinclair brand at more than 300 additional locations throughout the country. In addition, subsidiaries of HF Sinclair produce and market base oils and other specialized lubricants in the U.S., Canada and the Netherlands, and export products to more than 80 countries. Through its subsidiaries, HF Sinclair produces renewable diesel at two of its facilities in Wyoming and also at its facility in Artesia, New Mexico. HF Sinclair provides petroleum product and crude oil transportation, terminalling, storage and throughput services to its refineries and the petroleum industry.

Equal Opportunity Employer

HF Sinclair Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status or any other prohibited ground of discrimination.

 

Salary Range: The salary range includes the minimum, midpoint, and maximum base salary values. A candidate's offer can vary depending on differentiating factors, including but not limited to education, training, or experience.

This position has a salary minimum of $44,600.00, midpoint of $57,900.00, and maximum of $71,200.00.

Job Tags

Contract work, For contractors, Work at office, Remote work

Similar Jobs