Job Description

LITIGATION ADMINISTRATIVE ASSISTANT

 

ABOUT THE FIRM

This is a highly regarded boutique litigation firm based in Atlanta, GA — woman-owned and woman-led, with co-managing partners recognized among Georgia's top legal talent. The firm's attorneys are predominantly BigLaw alumni from top-tier law schools including Yale, Columbia, Stanford, and Penn, and the practice is consistently recognized by Super Lawyers, Chambers USA, Best Lawyers, and Georgia Trend's Legal Elite.

THE OPPORTUNITY

We are seeking a detail-oriented, dependable Litigation Administrative Assistant to support two litigation partners and their broader team. The dominant focus of this role is assembling and maintaining litigation notebooks — both digital and physical — for hearings and trial preparation. This is the firm's biggest current operational pain point, and the right candidate will have immediate, meaningful impact.

You will work closely with a senior litigation paralegal (20+ years of experience), allowing non-billable work to be offloaded from the legal team so attorneys and paralegals can focus on billable matters. This is a hands-on, in-person role requiring a collaborative team player who takes pride in precision and professionalism.

WHAT YOU'LL DO

• Assemble and maintain litigation notebooks — digital and physical binders — for hearings and trial prep (primary and most critical responsibility)
• Provide comprehensive administrative support to two litigation partners and the broader litigation team
• Manage attorney calendars, schedule meetings, and coordinate hearing logistics with precision and follow-through
• Handle document filing, e-filing, client correspondence support, and general administrative duties for the litigation department
• Coordinate daily with the senior litigation paralegal and attorneys on hearing preparation, filing, and scheduling
• Serve as a professional point of contact for clients via phone, upholding the firm's high standards of client service

IDEAL CANDIDATE

Experience & Background

• 2–5 years of administrative experience, law firm background preferred but not required
• Strong corporate admin background equally considered — the firm will train the right candidate
• Litigation support or legal administrative background a plus
• Consistent tenure: no more than 2–3 employers over the past 5 years

Education

• High school diploma or equivalent required; no paralegal certificate needed

Hard Skills

• Notebook assembly — digital and physical binders for hearings and trial prep
• Document management: filing, organizing legal documents, e-filing
• Calendar management and hearing/meeting scheduling
• Proficient in Microsoft Office (Word, Outlook, Excel)

Soft Skills

• Meticulous attention to detail — notebook prep is the dominant task
• Strong communicator; professional and composed on phones with clients
• Curious and coachable — learning agility valued over pedigree
• Warm, collaborative, in-person team player with a good sense of humor

WHY YOU SHOULD APPLY

• Brand-new role with real ownership — you're not backfilling anyone. You'll build the litigation admin function from scratch and own trial-prep workflow end-to-end.
• Woman-owned and woman-led powerhouse boutique with 35% headcount growth in the past year and continued momentum.
• 20 days PTO from day one — no waiting period, no accrual cliff. Plus free firm lunch every Monday and Friday.
• Direct mentorship from a 20-year senior litigation paralegal — real learning and collaboration, not just task delegation.
• Break into legal services without a paralegal certificate — if you're sharp, dependable, and detail-oriented, the firm will invest in your development.

THIS ROLE IS NOT THE RIGHT FIT IF YOU...

• Have worked at 3 or more employers in the past 5 years
• Are seeking primarily remote work or are unwilling to commit to 4 in-office days
• Are looking for a paralegal track, billable work, or a path to attorney support

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