Job Description
POSITION SUMMARY Reporting directly to the President, the Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President. This position also serves as a liaison to the Board of Trustees and senior leadership team, organizes and coordinates executive outreach and external relations efforts, and oversees special projects housed in the President’s office. The Executive Assistant must be able to work under pressure and deal with highly sensitive and confidential issues that require a high standard of professionalism, efficiency, personal communication, discretion, and independent judgment.
RESPONSIBILITIES The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties and responsibilities noted herein, however, this list represents examples only, and is not a comprehensive listing of all functions and tasks performed by positions found in this job description. Position Specific Responsibilities Executive Support - Serve as the primary point of contact for the President and liaison to senior leadership, as well as internal and external University stakeholders.
- Exercise oversight of the President’s calendar; prioritize and schedule time in order to ensure the President’s equitable exposure to internal and external constituencies.
- Ensure effective communication and coordination with the President regarding upcoming commitments and responsibilities and follow up accordingly.
- Handle executive-level, multifaceted projects and activities- complete expense reports; compose and prepare correspondence that is often confidential; arrange detailed travel plans, itineraries, and agendas; and compile documents for travel-related meetings.
- Manage office operations, including workflow, budget operations, event planning, and critical deadlines; ensure accuracy and forward momentum for all assigned projects.
- Address and resolve complaints and inquiries referred to the President from administrators, faculty, students, parents, donors, the Board of Trustees, and external constituents.
- Communicate directly, and on behalf of the President, with Board members, donors, and others on matters related to the University’s mission and initiatives.
- Assist in coordinating the agenda of senior leadership team meetings and all-staff meetings.
- Manage special projects for the President, handling conflicting needs and tight deadlines with proactive follow-through.
- Successfully complete critical aspects of deliverables with a hands-on approach, including
drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the President's ability to effectively lead the University.
- Create systems for efficient management of office files and records.
- Review, edit and proofread all assigned projects for accuracy and detail.
Board Support and Liaison - Serve as the President's administrative liaison to the University’s Board of Trustees.
- Assist Board members with travel arrangements, lodging, and meal planning as needed.
- Maintain discretion and confidentiality in relationships with all board members.
- Coordinate all aspects of Board of Trustees meetings.
- Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters, including advance distribution of materials before meetings in electronic/paper format.
University-Wide Responsibilities - Model core organizational beliefs and values; communicate openly and effectively within and across departments.
- Establish and maintain professional communication and ensure that all interactions are supportive, courteous, and respectful.
- Utilize effective communication skills to present information accurately and clearly both internally and publically.
- Participate in professional development activities that are aligned with University, departmental and individual goals.
- Maintain accurate and complete records as required by governing entities (DOE, TRACS, ABHE, etc.); file all physical and computerized reports, records, and other documents required.
- Attend and participate in staff meetings and chapel.
- Serve on committees as required.
- Comply with all policies, operating procedures, legal requirements, and verbal and written directives.
- Perform other related duties as assigned.
Organizational & Cultural Expectations At The King’s University, every employee is expected to actively support and advance the University’s mission to integrate Biblical education and practical ministry to shape Spirit-formed individuals who follow Jesus, serve His Church, and are sent to impact the world, by living out our Christ-centered culture in daily work and relationships.
Employees are expected to operate in alignment with The King’s Culture, demonstrated through the following shared expectations:
- Spirit-Formed Leadership
Demonstrates a growing, authentic Christian faith marked by integrity, humility, teachability, discernment, and trustworthiness. Leads self and others in a manner that reflects Christ’s character, embraces accountability, and pursues continual personal and spiritual growth. - Courageous Collaboration
Works effectively and respectfully with others across diverse backgrounds and perspectives. Communicates honestly, adapts to change, takes appropriate initiative, and contributes to unity through grace-filled relationships, thoughtful risk-taking, and a commitment to shared goals. - Gracious Service
Approaches work with humility, compassion, and excellence. Takes ownership of responsibilities, serves others with a Christ-like heart, manages time and resources responsibly, and consistently seeks to honor God through faithful stewardship and professional conduct.
All employees are expected to model these competencies in their interactions with students, colleagues, leadership, and external partners. These cultural expectations guide how we hire, develop, evaluate, and support our community as we work together to reflect Christ in all we do.
Supervisory Responsibilities QUALIFICATIONS Education: - Minimum bachelor’s degree.
Experience: - Five years of progressively responsible job related experience is required. Related experience may substitute for the required degree on a two-for-one year basis.
Additional Competencies: - Highly developed ability to demonstrate sound judgment, creditability, maturity, and integrity.
- Effective use of tact and diplomacy to handle interpersonal situations with diverse personalities and respond to conflicts.
- Ability to resolve key issues, address risks and manage changes as they arise through the project.
- Ability to self-manage and interact successfully with individuals and teams across functions with the flexibility to adapt to changing objectives.
- Demonstrated ability to maintain a high degree of confidentiality in the performance of duties.
- Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
- Thorough knowledge of presidential duties and priorities and knowledge of the functions of the President's Office.
- Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University.
- Advanced ability to interpret, communicate and apply policies and procedures.
- Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing.
- Ability to develop event programs based on knowledge of University protocol and donor relations.
- Ability to coordinate and plan complex events involving cross-functional teams.
- Strong knowledge of and technical skills in Office 365- specifically Word, Excel and Outlook.
- Knowledge of/or Familiarity with the following computer applications: Slack, Canva, Planning Center Online, Sharepoint, and Bill.com is preferred.
Other Requirements - Valid Driver’s License
- Criminal Background Verification
MENTAL/PHYSICAL/ENVIRONMENTAL DEMANDS - Maintain emotional control under stress with ability to work in a high-intensity environment.
- Evening and weekend hours may be required as job duties demand.
- Lift up to 15 lbs.
Job Tags
Full time, Live out, Work at office, Weekend work, Afternoon shift